Council of IT Executives (CITE) Current Meeting
Software Asset Tracking Project
Wednesday March 17, 2010
7:45AM to 9:00AM
Thought Leadership & Company Overview:
HNTB
HNTB is conducting a project to document our current processes associated with the purchase, deployment, tracking and contract management of our software assets. Our main goal is to better track our software assets from purchase through disposal including approval processes, physical location, end user name, available licenses, etc. To initiate this project, we surveyed key players across the firm that touch these processes. This project will:
Define the current as is processes for each of these functions
Review processes to identify errors, duplication, and other failure points
Determine where, when and how to reduce errors, duplications and unreported information
Redefine and educate stakeholders on processes with improved methods test and implement
We have discovered that we have inconsistency in our processes and that our current tool set may not meet our needs from the standpoint of software asset tracking. Some of our challenges are:
Organizational structure
Buy- in on process changes
Resource time available to manually enter software attributes
Our current tool set does not:
o Track software upgrades and associated maintenance accurately
o Requires a delay of days to week for the ability to enter asset information into the system
o Many fields cannot be entered by functional technology resources
o Requires manual entry of all information
We are interested in understanding the processes and tools sets that other firms use to track software assets and at what level of detail these assets are tracked.
PLEASE NOTE: If you are new to CITE, the City of Overland Park is located at 8500 Antioch (Inside the Antioch Justice Center which is across the street from City Hall). Enter through the rear doors and the meeting rooms will be to your left.
Meeting Location
City of Overland Park - (Antioch Justice Center) 8500 Antioch
RSVP's required to attend, Register NOW!Current Meeting
March 17, 2010Software Asset Tracking Project
City of Overland Park - (Antioch Justice Center) 8500 Antioch